frequently asked questions
Thank you for considering The Courses Room for your next workshop, class or event.
We thought it would be useful to create a FAQ page where we can try to answer the most commonly asked questions that we receive.
If your question isn’t answered here, or you want any further information, then please get in touch.
1. What types of events are permitted in The Courses Room?
We have a wide ranging timetable of classes and workshops taking place in The Courses Room including yoga, pilates, painting, willow weaving, jewellery making, hypnobirthing classes and regular community groups that use the room for meetings.
We’re located next to other businesses in The Pig Barn so prefer not to have noisy events or workshops that will disturb our neighbours. If you’re unsure if your event will be permitted then get in touch.
2. Can I hire the Courses Room for a birthday party?
Because we’re located next to other businesses in The Pig Barn, we prefer not to have noisy events that will disturb our neighbours. However, if you have a quiet celebration planned we may be able to help. Get in touch to discuss further.
3. How many people can attend my event in the courses room?
The maximum occupancy of the room is 18 people when seated at tables. We may need to temporarily reduce capacity to ensure the space meets Covid-Safety guidelines.
4. Are table and chairs provided?
There are 10 6ft tables and 18 chairs available for you to use. You will be responsible for setting up the tables and chairs at the start of your session and tidying them away before you leave.
5. Are there toilet facilities on-site?
There are toilet facilities in The Pig Barn that you and your guests are welcome to use.
6. Is there a kitchen?
Yes we have a small kitchenette with a small number of mugs, cutlery and a kettle which you’re welcome to use. Please bring your tea, coffee, sugar and milk. There are no fridge facilities.
7. Can I bring my own refreshments?
Yes! You’re welcome to bring your own refreshments to consume in The Courses Room. There is a small kitchen with sink, kettle, cups and cutlery that you can use.
Alternatively, there is also a coffee shop, cafe, food barn and deli on site if you would prefer to buy something on the day
Please make sure you clean up at the end of your session, wash any pots, put them away and empty the bins.
9. Who is responsible for cleaning up after my event?
In order to keep room hire costs as low as possible, we ask everyone to leave The Courses Room clean and tidy at the end of your session. Cleaning equipment can be found in the kitchen area.
10. Will you help me promote my event?
It is ultimately your responsibility to promote and market your event. However, we can help by adding you to the ‘What’s On’ page of the Cedar Farm website.
Once your booking has been confirmed you can send us details of your event by email for inclusion on the website.
Your workshop or event may also be included on the Cedar Farm social media channels and monthly newsletter.
You’re welcome to put printed posters and flyers in the communal areas around Cedar Farm.
11. What happens if I need to cancel or re-arrange my class or workshop?
Room bookings are to be paid in full at the time of booking and are non-refundable. However, if the room is subsequently re-let we will refund you, minus a £15 fee to cover our administration costs. If you think you may need to change your booking please get in touch with us as soon as possible.
12. Do I need my own insurance?
Yes, it is the responsibility of the responsible person/organisation to ensure that adequate insurance cover exists for all the activities for which the room is hired.
13. What time can I access the room from?
If you are hiring the room for a full day you can access the room from as early as you like on the day of your workshop.
If you are hiring the room for a part day (3.5 hour) slot, you can only access the room at the start of your session time and must have vacated the room no later than the end of your session time.
The 30-minute break between sessions is to allow time for the room to air, and to avoid group participants clashing at the end and start of sessions. Any set up / clearing away time needs to be done within your session time. If you will need longer than this, it is recommended you book a full day.
14. Once I’ve booked The Courses Room what happens next?
Once we have approved your booking, you will receive an email to confirm the date and time of hire and instructions for paying.
We will send further instructions by email with access information, housekeeping rules and to request images and information so your event can be added to the Cedar Farm website.